Code of conduct and violation measures information
Ubuntu Conference Asia (UbuCon Asia) is committed to a safe environment for all participants. All attendees are expected to treat all people and facilities with respect and help create a welcoming environment.
To provide safe environment for every participants, Weāve adapted following Code of Conducts, priciples and other policies. All following listed documents applies to anyone participating UbuCon Asia event and required to follow. Make sure to read all listed documents regarding Code of Conduct and other policies carefully before participating. Violation of the Code of Conduct or policies may result in sanctions or expelling from the event if necessary.
If you notice behaviour that fails to meet this standard, please speak up and help to keep UbuCon Asia as respectful as we expect it to be. If you are harassed and requests to stop are not successful, or notice a disrespectful environment, the organizers want to help.
We will treat your request with dignity and confidentiality, investigate, and take whatever actions appropriate. We can provide information on security, emergency services, transportation, alternative accommodations, or whatever else may be necessary.
If you believe someone has violated Code of Conducts, we encourage you to report it. If you are unsure whether the incident is a violation, or whether the space where it happened is covered by this Code of Conduct, we encourage you to still report it. We are fine with receiving reports where we decide to take no action for the sake of creating a safer community.
You can make a report by emailing coc@ubucon.asia. You may send your report using local language if you have difficulties communicating using common language (English language). For urgent matters, You may also contact one of our CoC Board members directly with matrix chat using matrix chat handles listed below. Your report will be received by the following UbuCon Asia Code of Conduct Board members:
| Name | Matrix chat | Role | |
|---|---|---|---|
| Muhd Syazwan | jipangmenjerit@gmail.com | @jipangmenjerit:matrix.org | CoC Board Chair / Global team |
| Youngbin Han (ķģė¹) | ybhan@ubuntu.com | @ybhan:ubuntu.com | Global team |
| Khairul Aizat Kamarudzzaman | fenris@ubuntu.com | @fenris:ubuntu.com | Global team |
| Aaditya Singh | aadityasingh@gnome.org | @aadii:matrix.org | Local Team (Nepal) |
| Sailesh Singh | sailesh36687@gmail.com | @saileshsingh:matrix.org | Local Team (Nepal) |
If your report concerns one of the people listed above, please mail any of the others directly instead of using the coc@ubucon.asia list. The CoC Board has procedures to deal with such cases; please see the section āConflicts of Interestā below.
If you make a report via email, we hope you can provide us with some information that will help us identify the reported person. If you donāt remember all the details, we still encourage you to make a report.
We encourage you to include the following information in your report:
All reports will be kept confidential. When the CoC Board members discuss incidents with people who are reported, we will anonymize details as much as we can to protect reporter privacy.
However, some incidents happen in one-on-one interactions, and even if the details are anonymized, the reported person may be able to guess who made the report. If you have concerns about retaliation or your personal safety, please note those in your report. We still encourage you to report, so that we can support you while keeping our community members safe. In some cases, we can compile several anonymized reports into a pattern of behavior, and take action on that pattern.
In some cases we may determine that a public statement will need to be made. If thatās the case, the identities of all people impacted by the behavior and the people who reported that behavior will remain confidential, unless those individuals instruct us otherwise.
The CoC Board provides transparency reports about the incidents that occurred. Anonymized information from the incident you report may be included in transparency reports. Please see details in the UbuCon Asia Code of Conduct CoC Board Procedure For Incident Response.
When you make an incident report via email, you will receive an acknowledgment of your report within 24 hours of making the report.
If the incident is ongoing and needs to be immediately addressed, any one of the CoC Board members may take appropriate action to ensure the safety of everyone involved.
If the incident is less urgent, the CoC Board members will meet within 1 week to determine an appropriate response. In some cases, the CoC Board members may need to ask the person who made the report additional questions about the incident.
If a CoC Board member has a conflict of interest for a report, they will recuse themselves from the discussion and handling of the incident. The incident documentation will not be available to them, and they will excuse themselves from any conversations involving handling the incident.
Should two or fewer CoC Board members remain to evaluate the report, A few members of UbuCon Asia Committee who are not CoC board could be invited additional decision maker on the incident. In case that is also not possible, the reported incident will be escalated to the Ubuntu Community Council.
Within one week of an incident report, the CoC Board will follow up with the person who made the report and provided their contact information. The follow up may include:
Sometimes reports take more time to discuss or follow up on. After one week of a report being open, the person who made the report will be provided with a status update. The status update will include a time frame for when the next update will be sent or the time frame in which the report is expected to be resolved.
When handling incidents, For guidance not described in this page or within internal documentations, The UbuCon Asia CoC board will follow the Code of Conduct Enforcement Process.
